Effective Training: Learning To Shut Up!

One of the hardest things for trainers to learn to do is to SHUT UP! Let's be honest, what draws many of us to a training role is the opportunity to be in the spotlight. Most of us trainers are comfortable (maybe even happy) in front of a group. We might even like the little ego stroke we get from "pontificating" on subjects and being viewed as "experts" within the organization. But sometimes, our own egos can get in the way of learning.

A colleague of mine gave me this advice several years ago in regards to delivering training. I'm not saying I'm the best at following this advice but it's a great counsel all the same. He says if you have a choice between a lecture and an activity, ALWAYS go with the activity. But wait, if I'm using activities all the time I won't be able to share my wit and wisdom with the class! I won't be able to be in the spotlight! My friends response to that would be, after a deadpan expression, "....and your point is?"

Effective Leadership: Are you a "Steve Jobs" or "Bobby Knight" Leader?

David Aaker at the Harvard Business Review has an excellent post, "Steve Jobs and the Bobby Knight School of Leadership". It raises a few interesting questions? Would their management styles be tolerated if they weren't so successful? Would their management styles be effective with Gen Y'ers and Millenials? Could they have been even more successful if they had learned to scale back their negative behaviors?

Corporate Culture: 10 Warning Signs of a Toxic Boss at the Interview

Here's some information on how to determine a bad potential boss:

10 Warning Signs of a Toxic Boss at the Interview

Effective Leadership: Maximize Employee Performance by Leveraging Discretionary Effort

Here's a few thoughts on discretionary effort:
Maximize Employee Performance by Leveraging Discretionary Effort

Effective Leadership: Coach to behaviors not metrics

The call center business is very metrics driven. We operate in an environment where everything is measured - hold time, handle time, conversion rates, dropped calls - you name it, we measure it. In fact, I'm pretty sure there's even an Avaya report that will show you the number of times the toilets flush in the employee restrooms. Well maybe I'm exaggerating just a bit but it's not hard to understand how we can sometimes fall in to the trap of managing to metrics instead managing to behaviors.

It is not uncommon at all to walk past a coaching discussion and hear something like this: " Well, your AHT (average handle time) is 540 seconds. Get that down to 480 by next week." Unfortunately, this supervisor thinks he's "helping" his agent be saying this. The reality is this is not helpful at all. If the agent knew how to reduce their AHT to 480 seconds don't you think they'd already be doing that?

A much better approach is to arm the agent with the specific BEHAVIORS that will help them accomplish the goal. Instead of saying "get your handle time down", the effective coach would give the agent specific action items that will result in a lower handle time, for example: follow the required call flow or ask this specific question at a specific time, etc. And this doesn't apply to only AHT discussions. This applies to any aspect of managing performance.

I am not saying that metrics or numbers are not important. On the contrary, in the call center industry, particularly in the call center outsourcing industry, meeting metrics is how we make our money. But their is a huge danger in holding agents accountable to metrics instead of behaviors and here's why: Agents do not control metrics. BUT agents do have complete control over their behaviors. If the right behaviors are happening the metrics will take care of themselves.

An agent feels empowered when he or she leaves the coaching discussion with specific, observable and measurable behaviors to put in to practice vs. feeling demoralized after getting beat up over their "numbers". And here's something to keep in mind: If agents are doing all the "right things" and still not hitting the metrics than we have probably showed them the wrong "right things". Make sure you focus on the "critical few" behaviors that will have the biggest impact on performance.

Remember, managing performance is about changing behavior. It's as simple as that. And you will never change behavior by focusing on a number. You have to focus on the right behaviors and hold your team members accountable to those behaviors.

Effective Leadership: Get Your Kicks on Route 66

My family just completed our annual vacation. This year we took an RV to Oklahoma to visit Laura's parents and then swung over to see the Grand Canyon on our way home. It was a great visit. I wanted to share at least one thought I had while driving home - and trust me, we did alot of driving!

If you've ever driven on I-40, which runs across the southwest US, you'll notice that much of its path parallels Route 66. In fact, every few miles you can exit I-40 and actually drive on "Historic Route 66". Perhaps it's because Route 66 has such an iconic presence in our culture or perhaps I was just spending too much time watching mile markers and cacti roll by, but I kept thinking about this old stretch of pavement. I thought about how times have changed since it was originally built. I thought about how the construction of I-40 forever changed Route 66 and the little towns that had sprung up beside it - many of those towns are now ghost towns. I thought about the men (there were probably a few women too) who built the old highway. In all of these instances I was really thinking about a legacy - I was thinking about what was left behind.

The hundreds or thousands of people that built Route 66 are, for the most part, dead and gone now. Yet there is something left behind - some of it good, some of it bad. There's the romantic aspect of Route 66 that recalls a different, maybe cooler and more care free time, that makes us sing songs and think of old TV shows or grainy home movies from the 50's and 60's. But there is also a legacy of lonely stretches of crumbling asphalt running past abandoned gas stations, hotels and restaurants - a street of broken dreams. I guess the true legacy of Route 66 is in the eye of the beholder.

As leaders, what will our legacy be? Will our life's work be left to crumble and decay after it's replaced by "Interstate 40". Or will we leave something behind that will be of true value for all that follow in our footsteps - something that won't be discarded when the next new thing comes along. Again, as so often is the case with leadership, it comes back to that stewardship question: did I leave people better than I found them?

Effective Leadership: The secret to happiness...

I had the opportunity to attend the ASTD national conference in Washington DC this past week. It was a great experience and I'll try to get a few posts up specific to what I learned. One recurring theme reminded me of a comedian I heard a few years back. His bit went something like this: "Hey, you want to know the secret to happiness? Lower your goals!" He may have meant it as a joke, but there's a nugget of truth in his statement; though I would rephrase it a bit. I wouldn't say to lower your goals but to have fewer goals.

One of the conference sessions I attended featured Ken Blanchard, author of "The One-Minute Manager", who applied this take on the Pareto principle: 20 percent of what a person does accounts for 80 percent of their success. Think about that. Most of our success comes down to just a few key behaviors! This concept lines up with the findings in an awesome book called "Influencer" which says the key to changing behavior is to identify the few "vital behaviors" instead of trying to change a laundry list of behaviors.

In managing the performance of our teams we will likely have much more success focusing on a few rather than many behaviors. It's no different on a personal level - we can't beat ourselves up over a litany of behaviors. Instead, we should focus on those vital behaviors that will have the most impact.

More to come....